Kingswood Complaints Handling Policy

Our complaints policy

We are committed to providing a high-quality legal service to all our clients.  When something goes wrong, we need you to tell us about it.  This will help us to improve our standards.

If you have a complaint, please put it in writing, including as much detail as possible. We will then respond in line with the timeframes set out below (if you feel we have not sought to address your complaints within eight weeks, you may be able to refer your complaint to the Property Ombudsman to consider without our final viewpoint on the matter).

What will happen next?

1. We will send you a letter acknowledging receipt of your complaint within three days of receiving it, enclosing a copy of this procedure.
2. We will then investigate your complaint. This will normally involve passing your complaint to the Branch Manager, who will review your matter file and speak to the member of staff who acted for you.
3. The Branch Manager will then investigate and hopefully resolve your complaint. S/he will do this within 14 days of sending you the acknowledgement letter.
4. At this stage, if you are still not satisfied, you should contact us again and we will forward the complaint to the complaints panel to review the decision.
5. We will write to you within 14 days of receiving your request for a review, confirming our final position on your complaint and explaining our reasons.
6.  If you are still not satisfied, you can then contact theThe Property Ombudsman Ltd,Milford House,
   43-55 Milford St
   Salibsury
   Wiltshire
   SP1 2BP
   Tel: 01722 333306
   Fax: 01722 332296
   http://www.tpos.co.uk
   https://www.tpos.co.uk/mem-compliance/complaint-handling-toolkit

Please note the following:

You will need to submit your complaint to The Property Ombudsman within 12 months of receiving our final viewpoint letter, including any evidence to support your case.

The Property Ombudsman requires that all complaints are addressed through this in-house complaints procedure, before being submitted for an independent review